MS SharePoint – Real Estate – Custom Development – Success Story

Client Overview

Client is one of India’s leading real-estate developers, developing high-end residential buildings, SEZs, convention centers and luxury malls across India since 1996.

Business Challenge

The client was looking for a SharePoint based application that would help its geographically dispersed teams to:

  • Schedule meetings with or without tasks

  • Track meetings, MOMs and action items

  • Create, assign and track tasks list independently or based on action points concluded in a given meeting

  • Generate reports with multiple dimensions of such tasks

  • Generate alerts to the intranet/ internet and mobile for tasks

This Meeting and Task Tracking application needed to be available over both intranet and internet.

Technical Requirements

  • Microsoft SharePoint 2010 – Enterprise Edition

  • Microsoft .Net 3.5

  • CSS

  • JavaScript

  • JQuery

Solution Strategy

Eternus Solutions team reviewed the business requirements of the client and worked with the client to implement an intranet and internet based Meeting and Task Tracking application.

  • Feature mapping with SharePoint 2010 OOTB features: Eternus Solutions team matched the required features of the application with core SharePoint 2010 features.

  • SharePoint based customization: The requirements that did not fit into SharePoint 2010 OOTB features were then isolated and SharePoint 2010 was customized to implement these requirements. This exercise was carried out during the design phase.

  • Custom development using .Net: The application had some requirements that have been implemented using the core .Net development and then added as custom developed features of SharePoint 2010.

  • Smartphone accessibility: The application needed to be accessible on Smartphone based browsers, for which the team leveraged SharePoint mobile sites and made the features accessible on Smartphones.

Solution Features and Components

  • Dashboard of meeting invites, scheduled meetings, assigned tasks, meeting action items and reminders

  • List of tasks assigned with completion status

  • Add existing tasks and MOM items as the agenda

  • MOM circulation via email and SMS after the meeting

  • Email and SMS reminders using the integrated SMS gateway

  • Open items from previous meeting can be added to the agenda of the current meeting using the MOM

  • Calendar items, action items and discussion notes

  • Tracking of assigned tasks, MOM and action items

  • Email notifications for all tasks, events, assignment of tasks etc.

  • Notifications for acceptance/ rejection of meeting invites

  • Functionality to re-send, conduct or cancel a meeting

  • Task creation (with or without references)

  • MIS reports based on user, tasks, MOM and project based filters

  • Functionality to create users even after start of the meeting

  • Agenda items automatically get converted to action items/ MOM items after the conclusion of the meeting

  • Functionality to send MOM along with action items to participants of a meeting

  • Multilevel categorization, by department and relevance

  • Integration with external applications like Outlook and Exchange

Development Methodology

  • Development on developer sandbox

  • Evaluate and cover requirements using out of the box features

  • SRS and design documents to start building any new components

  • Designing and developing workflows

  • Extensive usage of custom web parts, features and solutions

  • Development using Microsoft standards and best practices

Future Roadmap

The future roadmap of the product includes the following:

  • Calendar integration

  • Check for a person’s availability

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